A transformation in business processes...
Our secure mailing services saved the day
Even multi-award winning payroll superheroes need a helping hand! Dataplan Payroll recognise that to get really good at something you need to specialise; they focus on payroll and pension management and rely on our print management expertise. It’s a partnership that goes back 40 years and its grounded in pressure seal payslips; printed business stationery with a clever specification that keeps information secure as it’s distributed or posted.
Dataplan process over £200 million pounds of payroll each month, they use a combination of epayslips and branded pressure seal payslips. We’ve printed, stored and delivered these business critical items to Dataplan, a print management solution that maximised efficiencies whilst minimising costs. Yet in 2020 Dataplan realised that there was a pressure point in their growing business; manually overprinting, sorting and mailing payslips was a drain on valuable payroll superhero time. Knowing Systematic offer more than just print, Operations Director, Stewart Waddell turned to our specialists for ideas.
With mailing services integral to our work, we were able to respond with an integrated print, data processing and mailing solution. A secure process supports the transfer of data from Dataplan. It’s processed in a strictly controlled production facility, with Dataplan’s pressure seal payslips directly overprinted, as are any P45s, before being collated, bagged or boxed, then mailed, as early as the next day to Dataplan customers. We maintain supplies of the bespoke stationery that supports this process and reinforce the automated emails that Dataplan receive when they upload data, with monthly reports to confirm that our contractual key performance indicators are in check. It’s a tried a trusted process that has transformed a key business process for Dataplan, without any capital investment on their part.
“We love Systematic! The team give us outstanding service and first-class customer care as standard. The new mailing system is one of the best I’ve come across and has enabled us to automate the printing and posting of endless documents across our Dataplan business. It’s saved us hours of valuable time; what used to take hours, now takes less than a minute. I highly recommend this solution, you won't believe it until you have tried it! We would highly recommend Systematic to any business.”
Stewart Waddell, Operations Director